Navigation:  Introduction > Use of the system

SynCore has the ability to define different user roles and to assign the most appropriate role to the user. In this way the user only gets the rights (menus and screens) which are important to him, and there is no overload of user menus that you never use.

Depending on your business situation you only have 1 type of user or different once. In general we can distinguish the following type of users, with the related functionality which is important to them:

 

 

For the SynGuard access control:

 

•Reception user

This type of user will only receive visitors and within this function enter visitors data, check in and out, etc. Additionally this user can also set his own preferences concerning visualization and he can change his own password.

This type of user will only have access to the menus Visitors and User preferences.

 

•Administrative user

This type of user will deal with the daily operation of the system, without having to know the exact details for creating access profiles. The main tasks for this type of user, and the corresponding menus which he will use, are:

Employees: Management of your own employees. This task includes the creation, modification of employee data and assignment of the correct badge id and access rights.

Output:  Request reports and consult real-time monitors.

Gebruikersvoorkeuren:  Here the user can change his visual preferences and password.

 

•Administrator access control

This type of user will also be able to manage all access. He will set up the different necessary access profiles which can be used for the management of the employees and visitors. This user must therefore have adequate notion on how the access in the company, both in time and place, is arranged. Furthermore, this user will possibly also carry out specific configurations, own to the company, such as defining specific choice lists, free fields, extra users and user roles.

This type of user will therefore also access the menus Access and Configuration.

 

 

•System administrator

The system administrator will perform typical IT tasks such as taking back-ups, setting time and IP address, upgrading the software, etc.

This type of user will therefore also have access to the menu System management.

 

For the SynPeople time registration and selfservice e-HR:

 

•Payroll and HR user

These users will perform the typical time registration management tasks. To enter corrections, follow up exceptions, follow up time schedules, launch payments, set up employees and their work regimes, etc.

 

•Head of department

The department heads will have an overview about the team reporting to them in the selfservice application. They will follow up the planned work hours of their team, approve/disapprove absence requests or enter them directly in the system, change the planning, etc. All of this in a predefined workflow according to your company's specific rules so that the payroll and HR department will be relieved and the department heads will immediately have the right information.

 

•Employee

Employees will have access to their own data, they can see any planned absences of their colleagues, they can launch requests for their absence, they may change the planning, etc. The employee has in this way always an exact view on his own performances and absence rights. All requests are also being controlled here by a workflow according to your company rules so that only valid requests will be accepted.

 

For the time registration and selfservice e-HR:

 

•System administrator

The system administrator will perform typical IT tasks, such as taking back-ups, setting the time and IP address, upgrading the software, etc.